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Instructions for AI Assistant - Handling Many Calls Together

These instructions extend the lessons from Instructions for AI Assistant - Improved for Next Time to handle wikis that synthesize multiple calls (typically 10-20) rather than a single call. This adds complexity around temporal relationships, recurring participants, cross-call themes, and personal check-ins.

Overview

You will receive artifacts from multiple calls (transcripts, chats, visual boards) spanning weeks or months, and create a unified wiki that:

Key principle: This is both a collection of individual call wikis AND a synthesis showing evolution, patterns, and connections across time.

Phase 0: Multi-Call Mapping (CRITICAL FIRST STEP)

Before reading any transcripts deeply, create a comprehensive map of the landscape.

0.1 Inventory All Calls

Create a spreadsheet or structured document:

Call 01 | 2025-10-15 | Curiosity in Education    | 12 participants | Check-ins: Yes
Call 02 | 2025-10-22 | AI and Learning          | 15 participants | Check-ins: Yes
Call 03 | 2025-10-29 | Systems Thinking         | 10 participants | Check-ins: No
...
Call 15 | 2025-12-17 | Year-End Reflection      | 18 participants | Check-ins: Yes

For each call note:

0.2 Map Participants Across Calls

Create participant attendance matrix:

Participant          | Calls Attended | First | Last  | Type
---------------------|----------------|-------|-------|----------
Jerry Michalski      | 15/15         | 01    | 15    | Regular
Pete Kaminski        | 14/15         | 01    | 15    | Regular
Victoria (Spain)     | 12/15         | 01    | 15    | Regular
Jane Smith           | 1/15          | 07    | 07    | Guest
...

Identify:

0.3 Topic Mapping Across Calls

Before deep reading, skim all call topics and create topic clusters:

Education cluster:
  - Call 01: Curiosity in Education
  - Call 05: Teaching Methods
  - Call 09: Student Engagement

AI/Technology cluster:
  - Call 02: AI and Learning
  - Call 08: ChatGPT in Education
  - Call 12: Technology Ethics

Meta/Community cluster:
  - Call 06: How We Have Conversations
  - Call 11: Community Building
  - Call 15: Year-End Reflection

This creates your initial thematic structure.

0.4 Check-In Analysis

For calls with check-ins, note:

Phase 1: Per-Call Analysis

1.1 Read Each Call Completely

For each of the 15 calls:

1.2 Per-Call Documentation

As you read each call, document:

Call-specific notes:

Participant contributions (per call):

Cross-call references:

1.3 Build Cross-Call Index While Reading

Maintain running lists:

Topics mentioned across calls:

"Curiosity" - Calls: 01, 03, 05, 07, 12
"AI/ChatGPT" - Calls: 02, 08, 09, 12
"Education reform" - Calls: 01, 05, 09, 14

Participant attendance:

Jerry: All calls
Pete: Missing call 08
Victoria: Missing calls 03, 07, 11

Stories told:

Kevin's cobra story - Call 01
Gil's etymology insight - Call 01, referenced in Call 07
Jane's teaching experience - Call 05

Phase 2: Wiki Structure Design

2.1 Multi-Level Structure

Root Level - Overview pages
├── README.md (entry point)
├── Start Here.md (navigation guide)
├── About This Wiki.md
└── Work Log.md

Calls Level - Individual call documentation
├── Calls/
│   ├── Calls Hub.md (index of all calls)
│   ├── Call 01 - Curiosity in Education.md
│   ├── Call 02 - AI and Learning.md
│   └── ... (15 call summary pages)

Participants Level
├── Participants/
│   ├── Participants Hub.md
│   ├── Jerry Michalski.md (profile across all calls)
│   ├── Pete Kaminski.md
│   └── ... (participant profile pages)

Topics Level
├── Topics/
│   ├── Topics Hub.md
│   ├── Curiosity.md (synthesis across calls)
│   ├── AI and Education.md
│   └── ... (cross-call topic pages)

Check-Ins Level
├── Check-Ins/
│   ├── Check-Ins Hub.md
│   ├── Personal Updates by Call.md
│   ├── Themes in Check-Ins.md
│   └── ... (check-in collections)

Indexes Level
├── Indexes/
│   ├── By Date.md (chronological)
│   ├── By Topic.md (thematic)
│   ├── By Participant.md (who said what)
│   └── Alphabetical Index.md (A-Z)

Or use flat structure with careful prefixing:

Call 01 - Curiosity in Education.md
Call 02 - AI and Learning.md
...
Jerry Michalski.md
Pete Kaminski.md
...
Topic - Curiosity.md
Topic - AI and Education.md
...

Choose based on repo/platform capabilities and user preference.

2.2 Page Types and Templates

Call Summary Page Template

# Call [Number] - [Topic] ([Date])

**Date:** [ISO date]
**Participants:** [List with links to profiles]
**Artifacts:** [Links to transcript, chat, board]
**Type:** [Topical Discussion / Open Check-In / Hybrid]

## Overview

[2-3 paragraph summary of the call]

## Check-Ins

[If applicable - personal updates from participants]

### [Participant Name]

> "[Check-in quote or summary]"

[Repeat for each participant]

## Main Discussion

### [Theme 1]

[Discussion synthesis]

**Key insights:**
- Point 1
- Point 2

**Participants who contributed:**
- [[Person 1]] - [Their perspective]
- [[Person 2]] - [Their perspective]

### [Theme 2]

...

## Stories Told

- [[Kevin Jones]] - [Story title/summary]
- [[Gil Friend]] - [Story title/summary]

## Frameworks & Tools Mentioned

- [[Framework Name]] - Introduced by [[Person]]
- [[Tool Name]] - Discussed by [[Person]]

## Questions Raised

- Unanswered question 1
- Unanswered question 2 (returned in Call [N])

## Connections to Other Calls

- **Previous:** Referenced [[Call 05]] discussion of [topic]
- **Next:** Continued in [[Call 12]] with [development]

## Related Topics

- [[Topic - Curiosity]]
- [[Topic - Education]]

## Participants

- [[Jerry Michalski]]
- [[Pete Kaminski]]
- [etc.]

Participant Profile Template (Multi-Call)

# [Participant Name]

**Role:** [Description]
**Attended:** [X] of [Y] calls ([First] to [Last])
**Calls:** [[Call 01]], [[Call 03]], [[Call 07]], ...

## Overview

[1-2 paragraphs about this person's contributions across all calls]

## Evolution of Thinking

[Track how their ideas developed over time]

### Early Calls (Calls 1-5)

[What they focused on initially]

### Middle Period (Calls 6-10)

[How their thinking evolved]

### Recent Calls (Calls 11-15)

[Current focus and synthesis]

## Major Contributions

### [Topic/Theme]

**Across calls:** [[Call 01]], [[Call 05]], [[Call 09]]

[Synthesis of their perspective on this topic across multiple calls]

> "Quote from Call 01"

> "Evolution in Call 05"

> "Synthesis in Call 09"

### [Another Topic]

...

## Stories Told

- [[Call 01]] - [Story title]
- [[Call 07]] - [Story title]

## Check-Ins

[Collection of their personal check-ins across calls]

### [Call 01] - [Date]

> "[Check-in content]"

### [Call 03] - [Date]

> "[Check-in content]"

## Themes Explored Across Calls

- [[Topic - Curiosity]]
- [[Topic - Education]]
- [[Topic - AI]]

## Related Participants

- [[Person 1]] - Often discussed [topic] together
- [[Person 2]] - Complementary perspectives on [topic]

## Call Attendance

| Call | Date | Topic | Attended |
|------|------|-------|----------|
| 01 | 2025-10-15 | Curiosity | ✓ |
| 02 | 2025-10-22 | AI | ✓ |
| 03 | 2025-10-29 | Systems | ✗ |
...

Cross-Call Topic Page Template

# Topic - [Topic Name]

**Discussed in:** [[Call 01]], [[Call 05]], [[Call 09]], [[Call 12]]
**Primary contributors:** [[Person 1]], [[Person 2]], [[Person 3]]

## Overview

[Synthesis of this topic across all calls where it appeared]

## Evolution Across Calls

### [[Call 01]] - Initial Discussion

[What was first said about this topic]

**Key participants:**
- [[Person 1]]: > "Quote"
- [[Person 2]]: > "Quote"

### [[Call 05]] - Development

[How the discussion evolved]

**New insights:**
- Point 1
- Point 2

### [[Call 09]] - Synthesis

[Further development or integration]

### [[Call 12]] - Current Thinking

[Latest state of discussion]

## Key Themes

### [Sub-theme 1]

[Synthesis across calls]

### [Sub-theme 2]

[Synthesis across calls]

## Frameworks & Tools

- [[Framework Name]] - Introduced in [[Call 01]]
- [[Tool Name]] - Applied in [[Call 05]]

## Stories & Examples

- [[Call 01]] - [[Person]]'s story about [topic]
- [[Call 09]] - [[Person]]'s example of [topic]

## Open Questions

- Question raised in [[Call 01]], still unresolved
- Question from [[Call 09]], partially addressed in [[Call 12]]

## Related Topics

- [[Topic - Related 1]]
- [[Topic - Related 2]]

## Participants Who Engaged

- [[Person 1]] - Calls 01, 05, 09, 12
- [[Person 2]] - Calls 05, 09
- [[Person 3]] - Calls 01, 12

Phase 3: Hub Pages for Multi-Call Wikis

3.1 Calls Hub

# Calls Hub

Overview of all [N] calls in this series.

## All Calls by Date

### [Call 01] - [Topic] (October 15, 2025)

[1-2 sentence summary]

**Participants:** [N] - [[Person 1]], [[Person 2]], ...
**Key themes:** [Theme 1], [Theme 2]
**Type:** [Topical / Check-in / Hybrid]

[Link to full call page]

### [Call 02] - [Topic] (October 22, 2025)

...

## Calls by Topic Cluster

### Education Cluster
- [[Call 01]] - Curiosity in Education
- [[Call 05]] - Teaching Methods
- [[Call 09]] - Student Engagement

### AI/Technology Cluster
- [[Call 02]] - AI and Learning
- [[Call 08]] - ChatGPT in Education

### Meta/Community Cluster
- [[Call 06]] - How We Have Conversations
- [[Call 15]] - Year-End Reflection

## Calls by Type

### Topical Discussions (8 calls)
- [[Call 01]], [[Call 02]], [[Call 03]], ...

### Check-In Focused (5 calls)
- [[Call 04]], [[Call 06]], [[Call 11]], ...

### Hybrid (2 calls)
- [[Call 13]], [[Call 15]]

## Timeline View

[Visual representation if possible, otherwise chronological list with key developments]

## Navigation

- [[Participants Hub]] - Who attended which calls
- [[Topics Hub]] - What was discussed across calls
- [[Check-Ins Hub]] - Personal updates from participants

3.2 Participants Hub (Multi-Call)

# Participants Hub

[N] people participated across [M] calls from [Start Date] to [End Date].

## Regulars (Attended >60% of calls)

### [[Jerry Michalski]]
**Attended:** 15/15 calls | **First:** Call 01 | **Last:** Call 15

[1-2 sentence summary of their contributions across all calls]

**Key topics:** Curiosity, Education, Community
**Stories told:** 7 stories across 5 calls
**Notable evolution:** [How their thinking changed]

### [[Pete Kaminski]]
**Attended:** 14/15 calls | **First:** Call 01 | **Last:** Call 15

[Summary]

## Frequent Participants (30-60%)

### [[Victoria (Spain)]]
**Attended:** 12/15 calls | **Absent:** Calls 03, 07, 11

[Summary]

## Occasional Participants (10-30%)

...

## Guest Participants (1-2 calls)

...

## Attendance Matrix

| Participant | 01 | 02 | 03 | 04 | 05 | ... | Total |
|-------------|----|----|----|----|----|----|-------|
| Jerry       | ✓  | ✓  | ✓  | ✓  | ✓  | ✓  | 15    |
| Pete        | ✓  | ✓  | ✓  | ✓  | ✗  | ✓  | 14    |
| Victoria    | ✓  | ✓  | ✗  | ✓  | ✓  | ✗  | 12    |
...

## Navigation

- [[Calls Hub]] - All calls by date and topic
- [[Topics Hub]] - What was discussed
- [[Check-Ins Hub]] - Personal updates

3.3 Topics Hub (Multi-Call)

# Topics Hub

Major themes and topics discussed across [N] calls.

## Core Recurring Topics

### [[Topic - Curiosity]]
**Calls:** 01, 03, 05, 07, 12
**Contributors:** Jerry, Pete, Victoria, Kevin, Stacey

[2-3 sentence summary of how this topic evolved]

### [[Topic - AI and Education]]
**Calls:** 02, 08, 09, 12
**Contributors:** Pete, Alex, Louise

[Summary]

## Topic Clusters

### Education & Learning
- [[Topic - Curiosity in Education]]
- [[Topic - Teaching Methods]]
- [[Topic - Student Engagement]]
- [[Topic - Assessment]]

### Technology & AI
- [[Topic - AI and Learning]]
- [[Topic - ChatGPT Uses]]
- [[Topic - Technology Ethics]]

### Systems & Thinking
- [[Topic - Systems Thinking]]
- [[Topic - Complexity]]
- [[Topic - Frameworks]]

### Community & Practice
- [[Topic - Conversation Design]]
- [[Topic - Community Building]]
- [[Topic - Collective Sense-Making]]

## Topic Evolution Map

[Showing how topics emerged, merged, split over time]

Call 01: Curiosity introduced ↓ Call 03: Curiosity + Education (merged) ↓ Call 05: Curiosity (cont.) + Teaching Methods (new) ↓ Call 07: Curiosity synthesis + Systems Thinking (new)


## One-Time Topics

[Topics discussed in only one call - with links to that call]

## Navigation

- [[Calls Hub]] - Find topics by call
- [[Participants Hub]] - Find topics by person
- [[Alphabetical Index]] - A-Z of all topics

3.4 Check-Ins Hub

# Check-Ins Hub

Personal updates and check-ins from participants across calls.

## About Check-Ins

[Explanation of the check-in practice in this community]

## Check-Ins by Call

### [[Call 01]] Check-Ins - "What brings you here?"

- [[Jerry Michalski]]: > "[Check-in quote]"
- [[Pete Kaminski]]: > "[Check-in quote]"
- [[Victoria]]: > "[Check-in quote]"
...

### [[Call 02]] Check-Ins - "What brought you joy this week?"

...

## Check-Ins by Participant

### [[Jerry Michalski]]'s Check-Ins

- **Call 01:** "[Check-in summary]"
- **Call 02:** "[Check-in summary]"
- **Call 03:** "[Check-in summary]"
...

[Pattern or evolution in Jerry's check-ins over time]

### [[Pete Kaminski]]'s Check-Ins

...

## Themes in Check-Ins

### Personal Growth & Learning
- Participants who focused on growth: Jerry, Victoria, Louise
- Evolution over calls: [Pattern]

### Work & Projects
- Participants sharing professional updates: Pete, Kevin, Gil
- Common themes: [Themes]

### Health & Wellbeing
- Calls where health was prominent: 04, 08, 11
- Participants: Stacey, Eve, John

### Joy & Gratitude
- Calls with gratitude theme: 02, 06, 10
- Patterns: [Patterns]

## Check-In Practices

### Structured Check-Ins
- **Call 02:** "What brought you joy?"
- **Call 06:** "What are you learning?"
- **Call 10:** "What are you grateful for?"

### Freeform Check-Ins
- Calls: 01, 04, 08, 11, 15

## Navigation

- [[Calls Hub]] - Check-ins by call
- [[Participants Hub]] - Personal journeys

3.5 Start Here (Multi-Call)

# Start Here

Welcome to the wiki for [Series Name] - [N] calls from [Start] to [End].

## Choose Your Path

### "I want to understand the series"

1. [[README]] - Overview of the entire series
2. [[Calls Hub]] - Browse all calls chronologically
3. [[Major Themes Across Calls]] - Synthesis of key ideas

**Next:** Pick a topic cluster that interests you

### "I'm interested in a specific topic"

1. [[Topics Hub]] - All topics across all calls
2. Find your topic (e.g., [[Topic - Curiosity]])
3. Follow the evolution across calls

**Next:** See which participants engaged deeply

### "I want to follow specific people"

1. [[Participants Hub]] - All participants
2. Choose a participant (e.g., [[Jerry Michalski]])
3. See their journey across calls

**Next:** Explore topics they engaged with

### "I'm looking for personal stories"

1. [[Check-Ins Hub]] - Personal updates from participants
2. Browse by person or by call
3. See patterns and evolution over time

**Next:** Connect personal to topical discussions

### "I attended some calls and want to revisit"

1. [[Calls Hub]] - Find your calls by date
2. Read the synthesis
3. Follow cross-references to related calls

**Next:** See how topics evolved after your calls

### "I want to see the big picture"

1. [[README]] - Start with overview
2. [[Major Themes Across Calls]] - Synthesis
3. [[Evolution and Patterns]] - How ideas developed
4. [[Participants Hub]] - Who shaped the conversation

## Browse By

- 📅 **[[By Date]]** - Chronological view of all calls
- 💡 **[[By Topic]]** - Thematic organization
- 👥 **[[By Participant]]** - Who said what
- 🔤 **[[Alphabetical Index]]** - A-Z of everything

## Quick Stats

- **Calls:** [N]
- **Participants:** [M] total ([P] regulars, [Q] occasional, [R] guests)
- **Topics:** [T] major themes discussed
- **Pages:** [X] total
- **Time period:** [Start date] to [End date]

## Navigation Tips

- **Call pages** have full summaries with check-ins, discussion, and cross-references
- **Participant pages** show evolution across all their calls
- **Topic pages** synthesize discussion across multiple calls
- **Check-in pages** collect personal updates separately from topical content

Phase 4: Enhanced Processing Passes

Multi-call wikis require additional passes beyond single-call wikis.

Pass 1: Individual Call Processing

For each call:

Output: 15 call summary pages + raw lists of participants, topics

Pass 2: Participant Synthesis

For each participant:

Output: Participant profile pages (one per person)

Pass 3: Topic Synthesis

For each recurring topic:

Output: Cross-call topic pages

Pass 4: Pattern Recognition

Look across all calls for:

Output:

Pass 5: Cross-Linking Enhancement

Now that all pages exist:

Output: Enriched linking throughout wiki

Pass 6: Meta-Synthesis

Create synthesis pages:

Output: 5-10 synthesis pages providing high-level perspective

Phase 5: Navigation for Scale

With 15 calls, potentially 50+ participants, 100+ topics, you need robust navigation.

5.1 Multiple Index Pages

By Date (Chronological):

By Topic (Thematic):

By Participant:

By Type:

5.2 Timeline/Evolution Pages

Evolution of Key Ideas:

# Evolution of [Topic]

## Phase 1: Introduction (Calls 1-5)

[Topic] was first introduced in [[Call 01]] by [[Person]]...

## Phase 2: Development (Calls 6-10)

The discussion deepened in [[Call 07]] when [[Person]] connected it to [[Other Topic]]...

## Phase 3: Synthesis (Calls 11-15)

By [[Call 12]], the group had reached consensus that...

## Timeline

Oct 15 (Call 01): [Topic] introduced
Oct 29 (Call 03): [Development]
Nov 12 (Call 07): Connected to [Other Topic]
Dec 03 (Call 12): Synthesis reached
Dec 17 (Call 15): Applied to [New Context]

5.3 Relationship Maps

Topic Relationship Map:

# Topic Relationships

## Clusters

### Education Cluster
- Curiosity in Education
  - Connected to: Teaching Methods, Student Engagement
  - Tension with: Assessment, Standardization
- Teaching Methods
  - Connected to: Curiosity, Technology
  - Builds on: Pedagogy

### AI Cluster
- AI and Learning
  - Connected to: ChatGPT, Ethics
  - Tension with: Critical Thinking, Authenticity
...

Participant Collaboration Network:

# Who Worked With Whom

## Frequent Co-Contributors

### Jerry + Pete
**Co-appeared:** 14 calls
**Co-discussed:** Curiosity (5 times), Education (4 times), Community (3 times)
**Dynamic:** [Description of their interaction pattern]

### Victoria + Klaus
**Co-appeared:** 8 calls
**Co-discussed:** Visual Thinking (4 times), Culture (3 times)
**Dynamic:** [Description]

Phase 6: Quality Verification for Multi-Call Wikis

Additional quality checks beyond single-call wikis:

6.1 Cross-Call Consistency

Verify:

Watch for:

6.2 Completeness Checks

Per call:

Per participant:

Per topic:

6.3 Attribution Verification (Critical)

For multi-call wikis, attribution is even more complex:

Verify:

Process:

Special Considerations for Check-In Calls

7.1 Separating Personal from Topical

Many calls start with check-ins before topical discussion. Keep these separate:

In Call Summary Page:

## Check-Ins (First 30 minutes)

[Check-in summaries]

## Main Discussion (Remaining time)

[Topical content]

In Participant Profile:

## Check-Ins

[Collection of their personal updates]

## Topical Contributions

[Their contributions to discussions]

In Check-Ins Hub:

# Check-Ins Hub

[All check-ins collected here, separate from topics]

7.2 When Check-Ins ARE the Call

Some calls are purely check-in focused. For these:

Call summary emphasizes:

Don't force topical structure if it doesn't exist.

7.3 Personal vs Public

Some check-ins may be sensitive. Consider:

File Organization Options

Option A: Flat with Prefixes

Call 01 - Curiosity in Education.md
Call 02 - AI and Learning.md
...
Jerry Michalski.md
Pete Kaminski.md
...
Topic - Curiosity.md
Topic - AI and Education.md
...
CheckIns - Call 01.md
CheckIns - Call 02.md
...
Index - By Date.md
Index - By Topic.md
Hub - Calls.md
Hub - Participants.md
README.md
Start Here.md

Pros: Simple, works with any platform, easy file management Cons: Gets cluttered with 500+ files

Option B: Directory Structure

/
├── README.md
├── Start Here.md
├── About This Wiki.md
├── Work Log.md
├── Calls/
│   ├── Calls Hub.md
│   ├── Call 01 - Curiosity in Education.md
│   ├── Call 02 - AI and Learning.md
│   └── ...
├── Participants/
│   ├── Participants Hub.md
│   ├── Jerry Michalski.md
│   ├── Pete Kaminski.md
│   └── ...
├── Topics/
│   ├── Topics Hub.md
│   ├── Curiosity.md
│   ├── AI and Education.md
│   └── ...
├── CheckIns/
│   ├── CheckIns Hub.md
│   ├── By Call.md
│   ├── By Participant.md
│   └── Themes.md
├── Indexes/
│   ├── By Date.md
│   ├── By Topic.md
│   ├── By Participant.md
│   └── Alphabetical.md
└── Synthesis/
    ├── Major Themes.md
    ├── Evolution of Ideas.md
    └── Community Patterns.md

Pros: Organized, scalable, clear categories Cons: Requires platform supporting subdirectories, more complex linking

Recommendation: Use Option B (directories) for multi-call wikis to manage scale.

Workflow Summary for 15-Call Wiki

Week 1: Mapping (Phase 0)

Week 2-3: Per-Call Processing (Phases 1-2)

Week 4: Synthesis (Pass 3-4)

Week 5: Navigation (Pass 5-6)

Week 6: Quality & Documentation (Phase 6)

Total estimated time: 40-60 hours for 15 calls with 50 participants and 100+ topics

Metrics for Success

Completeness

Cross-Call Integration

Navigation

Quality

Key Lessons Applied from "Improved for Next Time"

All quality principles from single-call wikis apply, plus:

1. Read Everything First (Even More Critical)

With 15 calls, the temptation is to process incrementally. Don't.

2. Attribution Across Time

Single-call: "Person X said Y" Multi-call: "Person X said Y in Call 3, evolved to Z in Call 7, synthesized as W in Call 12"

Verify:

3. Participant Consistency

Same person may:

Don't:

4. Topic Evolution is the Story

Single-call: "What was said about X" Multi-call: "How understanding of X developed"

The evolution is often more valuable than any single snapshot.

5. Systematic Passes at Scale

With 15 calls, you can't keep it all in mind. Use scripts and systematic passes:

6. Hub Pages Are Essential, Not Optional

Single-call: Hub pages improve navigation Multi-call: Hub pages are mandatory for usability

Without them, users drown in 500+ pages.

7. Check-Ins Need Separate Treatment

Personal check-ins are:

Give them dedicated space and respect their personal nature.

Common Pitfalls in Multi-Call Wikis

❌ Don't Do This

  1. Processing calls sequentially without reading all first

    • You'll miss cross-call patterns
    • You'll create inconsistent structure
    • You'll duplicate effort

  2. Treating it as 15 separate wikis

    • Misses the synthesis opportunity
    • Creates redundancy
    • Loses the evolution story

  3. Forgetting which call a quote came from

    • Always note [Call XX, lines YYY-ZZZ]
    • Track sources meticulously
    • Verify before claiming "Person X believed Y"

  4. Mixing check-ins with topical content

    • Keep personal separate from intellectual
    • Respect the different modes
    • Create dedicated check-in spaces

  5. Not tracking participant attendance

    • "Person X said Y" when they weren't in that call
    • Assuming regulars attended everything
    • Missing notable absences

  6. Skipping the synthesis passes

    • Just documenting individual calls isn't enough
    • The value is in cross-call synthesis
    • Patterns only emerge with analysis

  7. Creating flat structure at this scale

    • 500+ files in one directory is unmanageable
    • Use subdirectories or careful prefixing
    • Think about navigation from the start

  8. Not documenting evolution

    • Multi-call wikis should show growth over time
    • Static snapshots miss the point
    • Track how ideas developed

✅ Do This Instead

  1. Complete read-through of all calls first
  2. Design for synthesis from the start
  3. Meticulous source attribution with call numbers
  4. Separate check-ins space
  5. Attendance matrix for participants
  6. Dedicated synthesis passes
  7. Directory structure or clear prefixing
  8. Evolution and timeline pages

Templates for Scripts

Multi-Call Orphan Finder

# _bin/find-orphan-links-multicall.py

# Should handle:
# - Links to calls: [[Call 01]]
# - Links to participants: [[Jerry Michalski]]
# - Links to topics: [[Topic - Curiosity]]
# - Links across directories if using directory structure
# - Both [[Page]] and [[Page|display]] syntax

Cross-Call Topic Tracker

# _bin/track-topics-across-calls.py

# Outputs:
# - Which topics appear in which calls
# - Who discussed each topic in each call
# - Evolution of topic across calls
# - Gaps where topic wasn't discussed

Participant Attendance Matrix

# _bin/participant-attendance.py

# Outputs:
# - Matrix of who attended which calls
# - Statistics (regulars, occasional, guests)
# - First and last call for each person
# - Percentage attendance

Deliverables for Multi-Call Wiki

  1. Call Pages (15 pages)

    • Full summary for each call
    • Check-ins section
    • Main discussion synthesis
    • Cross-references

  2. Participant Profiles (50+ pages)

    • Evolution across calls
    • All contributions aggregated
    • Check-ins collected
    • Attendance tracked

  3. Topic Synthesis Pages (100+ pages)

    • Cross-call synthesis
    • Evolution tracking
    • Key contributors
    • Related topics

  4. Hub Pages (5+ pages)

    • Calls Hub
    • Participants Hub
    • Topics Hub
    • Check-Ins Hub
    • Start Here

  5. Index Pages (4+ pages)

    • By Date
    • By Topic
    • By Participant
    • Alphabetical

  6. Synthesis Pages (5+ pages)

    • Major Themes Across Calls
    • Evolution of Ideas
    • Participant Journeys
    • Community Patterns
    • Unresolved Questions

  7. Meta Pages

    • README
    • About This Wiki
    • Work Log
    • Wiki Creation Process
    • Scripts in _bin/

Total: 600-800 pages typical for 15 calls with 50 participants

Final Checklist

Before considering multi-call wiki complete:

These instructions extend Instructions for AI Assistant - Improved for Next Time to handle the complexity of multi-call wikis while preserving all the quality principles and lessons learned from single-call wiki creation.